Fb DATA PROTECTION STATEMENT
YOUR PRIVACY IS IMPORTANT TO US.
Protection of your personal data is particularly important to us. We therefore process your data exclusively on the basis of the statutory provisions (GDPR, TKG 2003). In this data protection information we provide you with information about the most important aspects of data processing on our website.
When you visit our website, your IP address as well as the beginning and end of the session are recorded for the duration of the session. This is due to technical reasons and thus represents a legitimate interest within the meaning of Article 6 Paragraph 1 f. GDPR. Unless otherwise regulated in the following, this data will not be processed by us.
If you contact us using the form on the website or by e-mail, the data you provide will be stored by us for at least six months in order to process the request and in case of follow-up questions. We do not pass on this data to third parties without your consent. If this contact results in a cooperation, storage of the specified data will be extended accordingly.
This website uses Google Maps from the provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA to display map information.
When using Google Maps, Google also processes and uses data about the use of Maps functions by visitors to the website. Further information about data processing by Google can be found in the information on data protection from Google at https://www.google.at/intl/de/policies/privacy/. You can also change your settings in the data protection centre there so that you can manage and protect your data.
We use fonts (“Google Fonts”) from the provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
We use the “ReCaptcha” function to e.g. prevent bots from entering data in online forms. It is offered by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
Our website uses functions, including Google Data Studio, from the web analysis service Google Analytics. The provider is Google Inc., 1600 Amphitheatre Parkway Mountain View, CA 94043, USA. Cookies, which enable analysis of website use by visitors, are used for this purpose. The information generated in this way is transferred to and stored at the Google server in the USA. You can prevent this by setting up your browser so that no cookies are stored. We have concluded a corresponding contract for contract data processing with the provider. Our concern within the meaning of the GDPR (legitimate interest) is the improvement of our offer and our website. Since the privacy of our users is important to us, user data is pseudonymised. Your IP address is recorded, but pseudonymised immediately (e.g. by deleting the last 8 bits). This means that only a rough localisation is possible. Data processing takes place on the basis of the legal provisions in accordance with Article 96 (3) TKG (Telekommunikationsgesetz) as well as Article 6 (1) (a) (consent) and / or (f) (legitimate interest) GDPR. In addition, Google is certified under the Privacy Shield Agreement and thus guarantees to comply with European data protection law (https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active).
You have the option of preventing the storage of cookies on your device by making the appropriate settings in your browser. There is no guarantee that you will be able to access all functions of this website without restrictions if your browser does not allow cookies.
You can also use a browser plug-in to prevent the information collected by cookies (including your IP address) from being sent and used by Google Inc. The following link takes you to the corresponding plug-in: https://tools.google.com/dlpage/gaoptout?.
You can find more information about data usage by Google Inc. here: https://support.google.com/analytics/answer/6004245?.
MICROSOFT TEAMS FOR WEBINARS
PURPOSE OF PROCESSING
We use the Microsoft Teams tool and other Office 365 cloud services to hold telephone conferences, online meetings, video conferences, webinars, and/or online training courses (hereinafter: “online meetings”). Microsoft Teams and Office 365 are services provided by Microsoft Corp., which is based in the USA.
You can view the data protection information of Microsoft Office 365 here: https://docs.microsoft.com/en-us/microsoftteams/teams-security-guide.
Fb Industry Automation GmbH is responsible for data processing that is directly related to the implementation of online meetings.
Note: If you access the Microsoft website, the respective provider is responsible for data processing. Use of Microsoft products depends on use of the respective Office 365 service. For Teams, access to the website is only required to download the app. For other Office 365 services, another login and use of online apps in the browser is required.
With Microsoft Teams you can participate in conferences in the app using a link, a calendar integrated in Teams, the respective chats, or Teams channels.
If you do not want to or cannot use the Teams app, the basic functions can also be used via a browser version, which can be found on the Microsoft website (http://www.office.com).
WHICH DATA ARE PROCESSED?
Various types of data are processed when using Teams or Office 365. The data scope also depends on the information you provide before or when participating in an online meeting.
The following personal data can be processed:
User information: first name, surname, telephone (optional), e-mail address, password (if single sign-on is not used), profile picture (optional), department (optional).
Online metadata: topic, description (optional), participant IP addresses, device/hardware information.
For recordings (optional): MP4 file of all video, audio and presentation recordings, M4A file of all audio recordings, text files of the online meeting chat.
When dialling in by phone: information about the incoming and outgoing phone number, country name, start and end time. Additional connection data such as the IP address of the device may also be saved.
Text, audio and video data: In an online meeting, you may have the option of using the chat, question or survey functions as well as other functions for uploading and downloading data such as images, sound, video or Office files. In this case, the data you provide will be processed in order to display it in the online meeting and to make it accessible to other participants during or after the meeting and, where applicable, record it.
In order to enable the display of video and the playback of audio, data from the microphone of your end device and any video camera on the end device can be processed accordingly for the duration of the meeting. You can switch off the camera or mute the microphone yourself at any time using the Teams applications.
In order to take part in an online meeting or to enter the “meeting room,” you must at least provide information about your name.
Exchange Online: Surname, first name and the e-mail address, which is required by Fb Industry Automation GmbH for the purpose of logging into Office 365 services, as well as the e-mails that are exchanged and processed by this service. The e-mails are only processed (stored) electronically to the extent that this is necessary for the provision and storage of e-mails for the purpose of processing by the user.
SharePoint, OneDrive and other Office 365 cloud services: Storage of data saved by the user themselves in these services, only for the purpose of further processing or dissemination determined by the user.
SCOPE OF PROCESSING
We use Microsoft Teams to conduct online meetings and Office 365 to provide other Microsoft cloud services such as OneDrive, Office Online, e-mail and SharePoint as well as Microsoft Stream.
If we want to record online meetings, we will inform you transparently in advance and – if necessary – ask for your consent. If a recording is being made this is also displayed in Microsoft Teams.
We will log the chat content if this is necessary for the purpose of logging the results of an online meeting. However, this will usually not be the case.
In the case of webinars, we may also process the questions asked by webinar participants for the purpose of recording and following up on webinars.
If you are registered with Microsoft as a user, or participate in a conference as a guest, reports about online meetings (meeting metadata, data on telephone dial-in, questions and answers in webinars, survey function in webinars) may be saved in Teams until the end of the meeting or the respective training measure plus one additional month.
Automated decision-making within the meaning of Article 22 GDPR is not used.
LEGAL BASIS FOR DATA PROCESSING
Insofar as personal data is processed by employees of Fb Industry Automation GmbH, Article 26 BDSG is the legal basis for data processing. If, in connection with the use of Teams or Office 365, personal data is not required for the establishment, implementation or termination of the employment relationship, but is an elementary component in the use of Teams or Office 365, Article 6 (1) (f) GDPR is the legal basis for data processing. In these cases, our legitimate interest is effective implementation of online meetings and online training measures, as well as the provision of Microsoft cloud services to support these training measures and communication between participants in meetings.
In addition, the legal basis for data processing when conducting online meetings is Article 6 (1) (b) GDPR, insofar as the meetings are carried out within the framework of contractual relationships.
If there is no contractual relationship, the legal basis is Article 6 (1) (f) GDPR. In this case our legal interest is also in the effective implementation of online meetings.
RECIPIENT / TRANSFER OF DATA
Personal data that is processed in connection with participation in online meetings, in Teams, as well as in Office 365 services provided by Fb Industry Automation GmbH are generally not passed on to third parties unless they are specifically intended for disclosure. Please note that content from online meetings, as well as from personal meetings, is often used to communicate information with customers, interested parties or third parties, and is therefore intended for disclosure.
Other recipients: The provider of Teams necessarily obtains knowledge of the aforementioned data, insofar as this is provided for in the context of order processing with Microsoft.
GOOGLE RE-/MARKETING SERVICES
Our concern within the meaning of the GDPR (legitimate interest) is the improvement of our offer and our website. We therefore use marketing and remarketing services (abbreviated to “Google Marketing Services”) from Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”).
The collected information may also be combined by Google with information from other sources. If the user then visits other websites, advertisements tailored to them can be shown on the basis of their interests.
In addition to this, the user’s IP address is recorded via Google Analytics but pseudonymised immediately (e.g. by deleting the last 8 bits). This means that only a rough localisation is possible. The ads are not managed and displayed for a specific person, but for the cookie owner, regardless of who this cookie owner is. This naturally doesn’t apply if a user has expressly allowed Google to process the data without this pseudonymisation. Information that Google Marketing Services collects about users is transmitted to Google and stored on a Google server in the USA. The user’s IP address is not merged with the user’s data from other Google offers.
ONLINE PRESENCE IN SOCIAL MEDIA
We have an online presence on social networks and platforms in order to be able to communicate with users, interested parties, and customers who are active there. When accessing these networks and platforms, the terms and conditions as well as data processing guidelines of the respective operator apply.
Unless otherwise stated in our data protection declaration, we process the data of users when they communicate with us on social networks and platforms.
USE OF FACEBOOK SOCIAL PLUGIN
Our concern within the meaning of the GDPR (legitimate interest) is the improvement of our offer as well as the analysis, optimisation, and economic operation of our website. We therefore use social plug-ins from the social network facebook.com, which are operated by Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland (“Facebook”). The plug-ins can display content such as graphics, text contributions, videos, or elements for interaction on the website. You can recognise them by one of the Facebook logos (“f” on a corresponding background, the “like” symbol, or the term “like”) or the label with the addition of “Facebook Social Plug-in”. You can see the list and the appearance of the Facebook social plug-ins here: https://developers.facebook.com/docs/plugins/.
Facebook is certified under the Privacy Shield Agreement and thus guarantees to comply with European data protection law (https://www.privacyshield.gov/participant?id=a2zt0000000GnywAAC&status=Active).
More information regarding data collection by Facebook, the further processing and use of the data, as well as user rights and setting options to protect privacy can be found in the Facebook data protection information: https://www.facebook.com/about/privacy/.
LinkedIn is certified under the Privacy Shield Agreement and thus guarantees to comply with European data protection law (https://www.privacyshield.gov/participant?id=a2zt0000000L0UZAA0&status=Active).
Videos from the YouTube platform can also be integrated into our website and marketing presence. They are offered by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
Data protection: https://www.google.com/policies/privacy/, opt-out: https://adssettings.google.com/authenticated.
We use HubSpot for our online marketing activities. This is an integrated software solution with which we cover various aspects of our online marketing.
- Content Management (website and blog)
- E-mail marketing (newsletters and automated mailings, e.g. to provide downloads)
- Social media publishing & reporting
- Reporting (e.g. traffic sources, accesses, etc.)
- Contact management (e.g. user segmentation & CRM)
- Landing pages, contact forms & CRM
Our registration service allows our visitors to learn more about our portal, to download content, and to provide their contact information as well as other demographic information.
This information and the content of our website is stored on the servers of our software partner HubSpot. It can be used by us to contact visitors to our website and to determine which services or offers they may be interested in.
HubSpot is a US software company with a subsidiary in Ireland.
2nd Floor, 30 North Wall Quay
Dublin 1, Ireland
Phone: +353 1 5187500
Due to the fact that personal data are transferred to the USA, additional protection mechanisms are required to ensure a data protection level compliant with the GDPR. To ensure this, we have agreed to the standard data protection clauses with the provider in accordance with Article 46 (2) (c) GDRP. These oblige the data recipient in the USA to process the data in accordance with the level of protection in Europe. In cases where this cannot be ensured even with this contractual extension, we will endeavour to provide additional regulations and commitments from the recipient in the USA.
- More information about the HubSpot data protection provisions.
- More information from HubSpot regarding EU data protection regulations.
- You can find more information about the cookies used by HubSpot here & here.
You have the right to information, correction, deletion, restriction, data portability, revocation and objection with regard to your data stored by us. If you believe that the processing of your data violates data protection law or your data protection rights have been violated in any other way, you can send a complaint to email@example.com or to the data protection authority.
You can contact us and our Data Protection Officer using the following contact details:
8200 Albersdorf-Prebuch, Austria
Phone: +43 3112 220 20 – 0
Fax: +43 3112 220 20 20